Length of Contribution
Papers for Poster, Speakers' Corner, and Mini-Oral presentations may be up to 5 pages long.
Papers for Contributed Oral and Invited Oral presentations may be up to 7 pages long.
Text should be single-spaced in two columns of 3.25 in (82.5 mm) with 0.2 in (5.3 mm) separation. Text should also be located within the margins specified as follows to facilitate electronic processing of the PostScript file.
|Margin||A4 Paper||US Letter Paper|
|Top||37 mm||19 mm (0.75 in)|
|Bottom||19 mm||19 mm (0.75 in)|
|Left||20 mm||20 mm (0.79 in)|
|Right||20 mm||26 mm (1.0 in)|
Figures, Tables and Equations
Place figures and tables as close to the place of their first mention as possible. Lettering in figures and tables should be large enough to reproduce clearly, using only the approved fonts. Use of non-approved fonts in figures often leads to problems when the files are processed and may even cause loss of information unless the fonts are embedded.
All figures and tables must be given sequential numbers (1, 2, 3, etc.) and have a caption. Figure captions are placed below the figure. Table captions are placed above the table. If a displayed equation needs a number, place it flush with the right margin of the column.
- Insert a continuous section break
- Insert two empty lines (will make subsequent editing easier)
- Insert another continuous section break
- Click between the two section breaks and Format -> columns -> Single
- Insert figure and resize as necessary
- Press right arrow and press Enter
- Enter figure caption
- Highlight figure caption and apply the appropriate single or multi-line figure caption style
Paper Preparation Checklist
- Use only Times or Times New Roman (roman, bold or italic) and Symbol fonts (in the text and in the figures), 10 pt minimum.
- Check that the PostScript file or PDF file prints correctly
- Check that there are no page numbers.
- Check that there are no section or subsection numbers.
- Check that the margins are correct on the printed version (left 20 mm (0.79 in), bottom 19 mm (0.75 in), overall height of text 241 mm (9.5 in)). There may be differences of ±1 mm on the margins from one printer to another.
- Once contributions are prepared, follow the paper submission instructions.
- 14 pt bold UPPERCASE letters (except for units, e.g. GeV)
- Centered on the page
- The names of authors, their organizations/affiliations, and mailing addresses should be in 12 pt uppercase and lowercase letters
- When there is more than one author, the submitting author should be first, followed by the co-authors
- Co-authors should be grouped by affiliation and then be listed alphabetically
- Primary authors are kindly reminded that it is their responsibility to check the accuracy of the title and co-authors entered in the SPMS abstract. There should be an exact match to those appearing in the paper. This is required to ensure the proper indexing of authors to papers in the published proceedings.
- SECTION HEADINGS
- NOT numbered
- Use 12 pt bold UPPERCASE
- Use 12 pt bold UPPERCASE
- Centered in the column
- SUBSECTION HEADINGS
- 12 pt italic lowercase and uppercase
- Initial letters of significant words are capitalized
- Heading is left aligned in the column
- Caption is placed below figure
- Caption is centered if it spans only one line, but justified if it spans two or more lines
- There should be a colon “:” after the figure number and a period “.” at the end of the caption
- When referring to a figure from within the text, the convention is to use the abbreviated form, i.e., Fig. 1, unless the reference to the figure is at the start of the sentence: Figure 1 shows a schematic view of..., ... as shown in Fig. 1.
- Heading is in title case
- Heading is placed above table
- Heading is centered if it spans only one line, but justified if it spans two or more lines
- There should be a colon “:” after the table number and NO period “.” at the end of the heading
- When referring to a table from within the text, the convention here is NOT to abbreviate, i.e., Table 1.
- If a displayed equation requires a number, it should be placed flush with the right margin of the column.
- 10 pt font
- Justified with 7 mm hanging indent (using Word terminology), i.e., neatly presented with reference numbers aligned.