Please be aware that according to the ICALEPCS rules at least one
author has to be present at the poster during the poster session,
otherwise the poster will not be included in the proceedings.
Participants in the poster sessions are invited to upload an
electronic version of their posters (in pdf format) via user
profiles in the
conference instance of the SPMS system for access on this web
The poster shall be uploaded to the file server in portable document
format only (pdf). The file shall be named with the program code
and "_poster.pdf" (for example MOPHA001_poster.pdf) and then
uploaded in the same way as for papers using the author’s
ICALEPCS2019 JACoW account ("Poster" selection).
Poster sessions, setup and removal
The posters will be on display in main Hall at the conference
center. During two sessions:
October, 17:00 to 18:45
October, 18:00 to 19:45
The assigned poster program code (e.g. MOPHA001) will be labelled in
the correspondent panel.
The day after each poster session, posters must be removed from the
panel to be ready for the next poster session. Posters that are not
picked up by the authors, will be removed by the Conference staff,
and will not be stored nor sent to authors.
Instructions for Poster Display
Each poster will be presented on one half of a side of the poster board, whose full dimensions are 48 inches wide (121.9 cm) by 96 inches in height (243.8 cm).
The suggested usage is the display of an
A0 page (84.1 cm x 118.9 cm) or US Arch E page (36 in x 48
PORTRAIT orientation on the board.
Note: Avoid landscape orientation for the A0/Arch E
formats, as it will be too wide to fit the poster boards.
The Organization will provide push-pins to mount posters.
Participants are asked to bring with them a printed copy of their
Information About External Printing Services
For arranging for poster printing near the conference site, Atlantis Printing is about ½ mile from the Marriott located at 62 Bond Street, Brooklyn. Their website is https://www.atlantisprinting.com. Alternatively, there is a Staples located at 348 4th Avenue, Brooklyn, about 1.5 miles from the Marriott. Note that these two printing services are not affiliated with the ICALEPCS conference.
Official staff will check for the attendance of the presenter of
each poster and if the staff cannot find the presenter, the
presentation will not be included in the conference proceedings.
The presenter must be one of the authors.
There will be an award for the best posters. The selection of the winning posters is made by a general vote from the participants of the conference. It is anticipated that voting will be handled via a link to the mobile conference interface. More information will be provided at a later date.
Preparation of the Posters
It is suggested that the posters be prepared so that they can be
easily understood even in the absence of the presenter.
The general suggestions for preparation of the posters are provided
Legibility: The poster should be readable from a distance.
Suggested sizes include: minimum graph size 20cm, section
heading letters 25mm, and text and figure lettering no less than
Heading: General heading label for each display area should
include the title and the presenter's name and institution.
Titles: All figures and tables should be titled.